Vascular Anomalies

Refer a Patient

How to Refer a Patient

If you are unsure about whether to refer your patient, please call our Clinical Intake Nurses at 206-987-2080, option 4. To locate or expedite a referral, call Clinical Intake Coordinators at 206-987-2080, option 2.

Appointment availability

Updated November 2023.

We are accepting new referrals.

We triage referrals and schedule depending on your patient’s urgency. In most cases the wait time is to 3 weeks to 3 months. If your patient’s clinical status changes, we may see them sooner.

Referral requirements

Please submit a referral that is complete. This helps us schedule your patient in a timely manner and ensure their first visit is smooth and productive. 

Please include:

  • Service/specialty clinic requested
  • Reason for referral: what is the clinical question for the specialist?
  • If the referral is urgent (see within 4 weeks) or routine (next available)
  • ICD-10 diagnosis – required
  • Visit type:
    • New patient consult, transfer of care, second opinion or return visit/ongoing care
  • ALL relevant clinical documents
    • Clinic notes
    • Medication history
    • Growth charts/curves 
    • Lab reports
    • Imaging and diagnostic reports (Images can be uploaded to PowerShare)
    • Previous operative reports if available
    • Previous specialty evaluations
  • Patient’s full name, DOB, sex, address, guardian contact information and insurance
  • Referring provider’s name, phone, fax and the referral coordinator’s email address so that we may contact you if additional information is needed
  • Preferred clinic location
  • If an interpreter is needed
  • Any known barriers to performing a successful telehealth (video) visit with the family

Submit a referral

If imaging studies (CT, MRI, X-rays) have been done, please upload to PowerShare or mail a disc to:

Seattle Children's Vascular Anomalies Program
MS OA.8.300.8
Attn: Back Office MA/VAN RN
PO Box 5371
Seattle, WA 98145-5005

Pease call our Clinical Intake Nurses if you need assistance: 206-987-2080, option 4.

Provider-to-provider communication

  • For urgent clinical questions, defined as a clinical question that requires immediate attention due to its potential impact on patient health or safety but is not life-threatening, call our Provider-to-Provider line at 206-987-7777 or 877-985-4637 (toll free) to speak to our on-call Otolaryngologist or Hematologist.
  • If you are directing or transporting a patient to the Emergency Department or Urgent Care, please call Mission Control at 206-987-8899 or 866-987-8899 (toll free).
  • For non-urgent clinical questions, please call our clinic at 206-987-4606, option 5.
  • For co-management questions related to an existing problem for a shared patient, please send an InBasket message via EpicCare Link.
  • If you would like to have one of our Vascular Anomalies team members provide in-person or virtual education with your clinic, please contact our Physician Relations team to coordinate.
  • Meet the Vascular Anomalies team.
  • See our locations.

What Your Patients Can Expect

  • Once we receive your referral, your patient will be in our queue to review and schedule.
  • We review openings and the patient referral queue daily.
  • If your patient’s need is urgent, we will call them to schedule as openings become available.
  • Please encourage non-urgent patients to contact scheduling at 206-987-4606, option 1, if they have not heard from us by a week after you send the referral. We will schedule based on provider availability and the patient’s condition and acuity.
  • Families may call 206-987-4606, option 1, to ask to be added to a cancellation list.

Also in This Section…