Refer a Patient

How to Refer a Patient

If you are unsure about whether to refer your patient, please call our Clinical Intake Nurses at 206-987-2080, option 4. To locate or expedite a referral, call Clinical Intake Coordinators at 206-987-2080, option 2.

Appointment availability

Updated November 2023.

We are accepting new referrals.

We triage referrals and schedule depending on your patient’s urgency. In most cases the wait time is to 3 weeks to 3 months. If your patient’s clinical status changes, we may see them sooner.

Referral requirements

Please submit a referral that is complete. This helps us schedule your patient in a timely manner and ensure their first visit is smooth and productive. 

Please include:

• Service/specialty clinic requested
• Reason for referral: what is the clinical question for the specialist?
• If the referral is urgent (see within 4 weeks) or routine (next available)
• ICD-10 diagnosis – required
• Visit type:
  • New patient consult, transfer of care, second opinion or return visit/ongoing care
• ALL relevant clinical documents
  • Clinic notes
  • Medication history
  • Growth charts/curves 
  • Lab reports
  • Imaging and diagnostic reports (Images can be uploaded to PowerShare)
  • Previous operative reports if available
  • Previous specialty evaluations
• Patient’s full name, DOB, sex, address, guardian contact information and insurance
• Referring provider’s name, phone, fax and the referral coordinator’s email address so that we may contact you if additional information is needed
• Preferred clinic location
• If an interpreter is needed
• Any known barriers to performing a successful telehealth (video) visit with the family

Submit a referral

• New Appointment Request Form (PDF) (DOC)
• Step-by-step guide to submitting a referral
• New Patient Referral FAQ

If imaging studies (CT, MRI, X-rays) have been done, please upload to PowerShare or mail a disc to:

Seattle Children's Vascular Anomalies Program
MS OA.8.300.8
Attn: Back Office MA/VAN RN
PO Box 5371
Seattle, WA 98145-5005

Pease call our Clinical Intake Nurses if you need assistance: 206-987-2080, option 4.

We’re committed to partnering with you

We are always available to answer questions and support your care of your patients.

• Diagnosis and treatment options: call 206-987-7777 (Provider-to-Provider Line)
• Referring or transporting a patient to our Emergency Department or Urgent Care: call 206-987-8899 or toll free 866-987-8899 (ED Communications Center)
• Questions about scheduling and referrals, including locating or expediting a referral: call 206-987-2080 (Clinical Intake Nurses)

Learn more about managing your patients at Seattle Children's, including viewing your patient’s records.

• Meet the Vascular Anomalies team.
• See our locations.

What Your Patients Can Expect

• Once we receive your referral, your patient will be in our queue to review and schedule.
• We review openings and the patient referral queue daily.
• If your patient’s need is urgent, we will call them to schedule as openings become available.
• Please encourage non-urgent patients to contact scheduling at 206-987-4606, option 1, if they have not heard from us by a week after you send the referral. We will schedule based on provider availability and the patient’s condition and acuity.
• Families may call 206-987-4606, option 1, to ask to be added to a cancellation list.