Non-Employee Partner Access

University of Washington and Fred Hutch employees who need access to Seattle Children’s facilities and network for clinical research purposes must be approved for sponsorship by the Partner Access program and complete non-employee onboarding prior to receiving access to Seattle Children’s systems and facilities. UW employees must be sponsored by a Seattle Children’s employee in a management position. Partner Access will act as a sponsor for Fred Hutch employees.

Step 1

Submit your application for the Partner Access program using the following links:

University of Washington Employees

Fred Hutch Employees

Step 2

Once approved, your sponsor will be notified to submit a NEAT form. The NEAT form will trigger a welcome email from Seattle Children’s HR with login information for RedCarpet, our online onboarding system. Log into RedCarpet and complete the list of required paperwork as soon as possible.

Step 3

If you will be working on-site at Seattle Children’s, call our employee service center at 206-987-1020 to schedule a “research non-employee” onboarding appointment. This appointment will be located at our Roosevelt Commons location, 4th Floor, 4300 Roosevelt Way NE, Seattle, WA 98105.

Step 4

Once you complete all required paperwork in RedCarpet, you will receive an email with your Non-Employee ID number. Your sponsor will receive your login information to our network and pass it along to you.

Step 5

Complete required training in our online learning center. You will receive a checklist with the training courses that you must complete. Email the completed checklist by the end of your first week to prevent your access privileges from being revoked due to non-compliance.

Step 6

Contact your sponsor if you need elevated network access to access our CIS/EHR.

Note: If your study has billable events, you will need to complete training on our clinical trial management system, Merge, prior to receiving your elevated network access. Fill out a Merge CTMS Account Request Form to set up your training.

Current Non-Employees: Extending Your Assignment

If you need to extend your assignment, complete another application for partner access and mark “extension” under “Is this a New Application or Extension.” Please make sure to reapply at least 30 days before your access is set to expire to prevent any disruption to your access.

Current Non-Employees: Adding Additional Studies

You are only approved to work on studies that you included on your initial application. If you are assigned to an additional study, please complete a New Study form using the following links:

University of Washington Employees

Fred Hutch Employees

Resources

Questions?