Non-Employee Partner Employee Access

The purpose of these steps is to outline the process for Fred Hutch Cancer Center clinical or research faculty and staff, who must acquire partner employee, affiliate member or affiliate staff status, respectively, to support clinical or research tasks at Seattle Children’s.

1. All Fred Hutch clinical or research staff and investigators who anticipate conducting clinical or research activities and require systems-level and/or facilities access at Seattle Children’s must acquire affiliate member or staff status.
2. University of Washington: UW employees must reach out to Research HR to initiate the affiliation process and identify a sponsor. Please email [email protected].

Step 1: Application Submission and Approval Process

• Submit your application based on the partner affiliation type
• Your application will go through a review process prior to approval. This may take 1-3 weeks depending on the volume of applications we receive and if any follow-up information is requested.

Step 2: Workday Onboarding

• The acting sponsor will submit a non-W2 workforce member hire request in workday.
• The non-W2 workforce member (non-employee) will receive a notification from workday and asked to complete onboarding tasks.

Step 3: Network Access

• Once you complete all required tasks in Workday, you and your sponsor will receive your login information to our network. Visit the Remote Access page to access the remote portal.
• If you need help, please contact the IT help desk at 206-987-1111.

Step 4: Badge Appointment (For Approved On-Site Applicants)

• An immunization attestation will be required at the time of Workday task completion. Non-W2 (non-employees) will be notified if immunization screening requirements change.
• Please contact Workforce and Environmental Health and Safety (WEHS) by email or call 206-987-3392 if you have any questions about your personal vaccination history.

Badge appointment

• The Employee Service Center is located at our Roosevelt Commons location, 4th Floor, 4300 Roosevelt Way NE, Seattle, WA 98105.
• Schedule a “research non-employee” onboarding appointment with Talent Acquisition Service Center (TASC) via email at [email protected].

Step 5: Training and Elevated Access

• Electronic Medical Record (EMR) access for research study team members requires additional training and study team members must complete one of the following courses before gaining access to Protected Health Information (PHI):

Step 6: Extension Access Request and Study Portfolio Update

• Fred Hutch staff who need to extend their annual assignment will need to review and validate their application and update their study portfolio.
• Please make sure to reapply at least 30 days before your access is set to expire to prevent any disruption to your access.
• Fred Hutch Affiliate Staff are only approved to work on studies that are included on their application. If your study/role assignment changes, please email the Seattle Children's-based liaison at [email protected] to update your study list.
• Fred Hutch Clinical Partner Employees are only approved to work on tasks listed on their application. If your role changes or expands, please notify [email protected], as the role change or expansion may required review and approval.

Resources

• Remote Access Help

Questions?

• Fred Hutch research applicants, please email [email protected].
• Fred Hutch clinical partner employee applicants, please email [email protected].
• University of Washington applicants, please email [email protected]. UW faculty and staff are typically onboarded directly with their individual sponsor.