West Coast Retrovirus Meeting, October 3–5, 2024

To attend the meeting, please register by August 30, 2024. After August 30, we will continue to accept registrations until the meeting is fully subscribed.

Registration costs

• Single Occupancy: $ 950
• Double Occupancy: $ 750

Register now

Payment methods

We accept Visa, Mastercard and American Express.

Refunds

Registrations cancelled by August 31 are eligible for a refund of the registration fees paid, less a $50 processing charge.

The abstract deadline is August 30. Please indicate during the registration process if the abstract is for a short oral presentation or poster presentation, or no preference. Notification of whether presentations will be talks or posters will be sent out in mid-September. After the deadline, only poster presentation abstracts will be accepted. Please email your abstract to Sang Sim and Amy Crowson at westcoastretroviralmeeting@gmail.com with the subject line “WCRM 2024 Abstract Submission [Last Name, First Name].” 

Instructions

• All abstracts must be only one page in length.
• Arial font, 11 point
• One-inch margins all around the page
• Bold the title.
• Include institutional information.
• Underline the presenter/speaker.

Poster board

• Dimensions: 36″ × 48″
• Clips or pins will be available on site.
• Posters can be printed horizontally or vertically.

The conference begins Thursday, October 3, and ends Saturday, October 5, after dinner.

Registration includes lodging, with check-in on October 3 and check-out on October 6. You will receive a hotel confirmation email in mid-September. If you are arriving on different dates, please email Sang Sim and Amy Crowson at westcoastretroviralmeeting@gmail.com about availability for additional nights at the Hyatt. Do not contact the hotel separately.

Registration includes the following meals: Breakfast on October 4 and 5; lunch on October 4 and 5; and dinner on October 5 only.

Printed meeting programs will be available at on-site registration on October 3. There will not be a virtual program.

Meeting support is available in the form of registration cost reduction. Please complete the form before August 30, 2024. Please also complete the form if you require special accommodation due to health, disability, childcare support or any other reasons. We will do our best to accommodate your requests.

Meeting Support Request Form

Zandrea Ambrose, PhD
Associate Professor
Department of Microbiology and Molecular Genetics
School of Medicine
University of Pittsburgh

Amit Sharma, PhD
Assistant Professor
Department of Population Health and Pathobiology
College of Veterinary Medicine
North Carolina State University

Please be advised that the third-party companies Ehotel Services and Exhibitor Housing Services (EHS) – also known as Exhibitor Housing Management (EHM) and Business Travel Management (BTM) – are targeting conference speakers and attendees with a fraudulent travel and hotel booking scheme.

The companies are calling and/or emailing conference speakers and attendees and falsely claiming they are the “official” housing bureau and/or authorized by the Palm Springs HIV/AIDS Meeting to book hotel and/or travel accommodations for the conference.

This is entirely false. The company makes a number of false and fraudulent claims about the conference designed to obtain your credit card information, so please be aware and do not respond to this scheme.

If you have special requests regarding the meeting (e.g., rooming, meeting support, dependent care support, abstract submissions), please contact Sang Sim and Amy Crowson at westcoastretroviralmeeting@gmail.com.