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Frequently Asked Questions

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Here are answers to frequently asked questions about applying for a job at Seattle Children’s Hospital.

What information do I need to apply to a position with Seattle Children’s?

  • Valid email address, such as Yahoo!, Gmail or Hotmail
  • Work history, education, license/certification numbers (if applicable) and reference information
  • An electronic version of your résumé

Your application is two steps: a shorter profile and a more detailed online application. Why are there two steps?

The first step – the shorter profile – is for us to gather your basic information so we can determine whether or not you qualify for a position you are applying for. The second step – the detailed application – is our formal application and provides us with more detail to evaluate your qualifications. 

Having problems saving your profile?

Saving your profile (step 1) is a two-step process. Once you complete all required fields you need to click the "Confirm" button. The page will then repopulate and you need to scroll down to the bottom of the page and click the "Save" button.

We recommend using Internet Explorer as your web browser. At this time the system does not operate well with Firefox 4.0 or higher.

Do I need to complete the second step of the application process – the online application – for each position I apply to?

No. You only have to complete the second part of the application – the longer, more detailed form – one time. Once you submit your application as a final document, it will be stored in our system and automatically attach to any additional position you apply for.

I lost/forgot my user ID and/or password. What should I do?

At the login page, go to "Forgot your password?" and follow the prompts to retrieve your user ID or reset your password. If you are still having problems with your password and need a password reset, please email us.

I get an error message when I try to click the link to fill out the online application that was sent in an email.

This means that you have already completed an application previously. The online application (step 2) only needs to be completed one time and will automatically be attached to all future positions that you apply to with Children’s.

I do not have access to a computer to complete the online application. How can I apply for a job I am interested in?

If you do not have access to a computer at home, we encourage you to access the Internet at a public library or receive assistance submitting your online application from your local WorkSource office.

How do I know that Human Resources has received my complete application?

To check if your application is complete, log in to the website, click on “Jobs I’ve Applied To,” and view a list of positions for which you have submitted materials. If there is a link to the online application under the “Action” column, you have not fully submitted your application materials. Click on the link, complete the required fields and save your application as “Final.”

If I've applied for a job opening, how long will it be before I know if I've been selected for an interview?

You will receive an email confirming that you have successfully submitted your résumé. Generally, if you are among the most qualified candidates and are selected for an interview, we will contact you within four to six weeks.

I applied to a position but it is no longer listed under “Jobs I’ve Applied To.” What does this mean?

If you have applied for a job that is no longer listed under "Jobs I’ve Applied To," it means that 1) we are no longer accepting applications, 2) we have started interviewing or 3) the position has been filled. Due to the high volume of applications we receive for our positions and limited number of recruiters, we do not always have the ability to contact applicants once the position has been filled.

How do I update my résumé and profile information?

You may update your résumé, cover letter and profile at any time. To update this information, log in to our website and choose “Edit Profile.” When you are finished making your updates you’ll need to click the "Confirm" button at the bottom of the page. The page will repopulate and you’ll need to scroll to the bottom of the page and click "Save."

I submitted my application, résumé and cover letter before completely updating my information. Is it too late to make these changes?

You may update and save your profile, résumé and cover letter at any time. Your changes will always replace your previously saved information in our system. Our recruiting teams will only see your most recent information.

To whom should I address my cover letter?

Your application materials may be reviewed by multiple recruiters and hiring managers. For this reason, please address your cover letter to Human Resources.

I am applying for multiple positions; can I submit more than one cover letter and résumé?

Our application system has the ability to hold one active résumé and cover letter at a time within your candidate profile. Please keep in mind that the cover letter and résumé you submit to your profile will show for all positions that you apply to. If you are submitting your application for multiple positions, we encourage you to use a general cover letter and comprehensive résumé.

Do I need to apply separately for each position I'm interested in?

Once you create your profile, you can apply for any posted position. You will need to apply online for each position you are interested in. (For example, applying for one administrative assistant position does not mean you have applied for every open administrative assistant position).Our recruiters work on multiple positions and we want to be sure you're considered for any position in which you are interested and qualified. You are welcome to update your profile at any time.

Do you have internship opportunities?

Internships are department-specific. For more information, see the Internships and Residencies page. Please direct future question to the contacts found on that page.

Do you have volunteer opportunities?

 Volunteer opportunities are coordinated by Volunteer Services. For more information, see the Volunteering at Children’s page. Please direct future question to the contacts found on that page.

Can I fax or email my résumé directly to Human Resources?

Please do not email or fax your résumé unless we have requested additional information from you. If you are interested in applying for one of our open positions, you must submit your profile and application materials through our online process.

If you do not find a position that you are interested in applying for, you may still create a profile so that your information will be stored in our system. With your information stored in our system, it will be easy for you to submit your application when a position you are interested in becomes available.

Do you set closing dates for your positions?

For the majority of our positions we do not set closing dates. A position will remain posted to our website as long as we are accepting applications. At times, we may assign a closing date to specific positions. If the position has a closing date associated with it, the information will be listed on the job posting.

What is a JobAgent?

The JobAgent is a personalized way for you to find positions that match your interests and qualifications. By using the JobAgent, you will receive an email when we post positions that meet your selected criteria. You can create a JobAgent by logging in to the career center and clicking “Create JobAgent.” Select your criteria and choose the frequency at which you would like to receive notifications.

What is a temporary position?

A temporary position is established usually for the short term and/or hired for a specific assignment or project, generally no longer than six months. Temporary positions are not eligible to receive benefits.

What is a limited-term position?

A limited-term position may cover the duties of an incumbent employee on extended leave or reassignment, cover the duties of a vacated position while a lengthy recruitment is being conducted or may fill a limited-term need or one-time project. The term of the appointment must be at least six months. Limited-term positions are eligible to receive benefits.

What is a per diem position?

An employee in a per diem position works on an as-needed basis to cover staffing vacancies due to leaves of absence, illnesses, holidays and any other condition that requires additional staffing. Per diem positions may not have a set schedule or guaranteed hours and are not eligible for benefits.

Whom can I contact with any additional questions I have?

Please email us with additional questions that you have. We check this email frequently, and will respond to you as soon as possible.

Questions to ask yourself if you haven’t heard from us:

  • Is my application complete and accurate?
  • Did I apply online?
  • Do my qualifications closely align with the qualifications specified for the job?

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