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Event Planning

Raffle Guidelines

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Raffles are fun, easy and quick sources of revenue. Before you schedule your next raffle, review this information and contact us.

The Guild Association must file a Raffle Activity Report with the Washington State Gambling Commission each year. To have a Raffle Report form sent to you, contact the Guild Association project and compliance manager.

Guidelines Pertaining to Unlicensed Raffles

An unlicensed raffle is simply a raffle, conducted by a nonprofit, which does not require a state license. Guilds can conduct unlicensed raffles if they meet the following conditions:

  • No more than two raffles can be held in a calendar year.
  • Gross raffle receipts may not exceed a cumulative total of $5,000 in a calendar year.
  • The guild must be at least 12 months old.
  • Raffle tickets can only be sold by active members of the guild holding the raffle. Ticket sellers must be 18 or older.
  • Each raffle ticket must be priced the same; incentives may not be offered to encourage the purchase of tickets (e.g., $1 each or 6 for $5).

Guilds will not be required to have a separate checking account for raffle income and expenses. As always, guilds may not raffle alcohol, tobacco or firearms. Maximum per ticket is $100. No free tickets or tickets as gifts.

Simpler recordkeeping

Unlicensed raffle reporting requirements are more streamlined than what is required with licensed raffles. Guilds need only document the following for each unlicensed raffle:

  • Gross receipts
  • Expenses, such as printing tickets, renting a booth, obtaining prizes, etc.
  • Prizes paid
  • Net proceeds; guilds should write a separate check from their guild account for net raffle proceeds (do not submit event proceeds and raffle with the same check).
  • How net proceeds were used (e.g., support uncompensated care)
  • A completed W-9 form only if a prize is valued $600 or more. Otherwise, the winner's name need not be reported.

Unlicensed raffles easier to conduct

Guilds can use spooled "tear" tickets for unlicensed raffles. It won't be necessary to maintain a raffle log, which records, among other things, a buyer's name, date ticket sold, sale location, etc. Also, after the drawing the guild does not need to save sold ticket stubs.

Conclusion

Starting immediately, guilds planning raffles should follow the above rules for unlicensed raffles and fill out this unlicensed raffle report (PDF).