Project Management Tools You Can Use
Managing projects can be quite challenging, trying to make everything happen the way it’s supposed to. One of the best ways to help ensure successful projects is by using reliable, standardized project management (PM) tools. The following PM forms are designed to help departments at Seattle Childrens to successfully implement their own projects. For assistance, please contact Richard Chan or Colt de Wolf.
Project Lifecycle
The PMO uses the project lifecycle for all types of projects except events which have their own unique lifecycles (see below). The lifecycle (DOC) consists of five phases: initiation, planning, execution, monitoring/controlling, and closing.*
1. Initiation
The PMO team and the Project Oversight Committee (POC) will review the project proposal initiation form and determine project feasibility in terms of scope, time and cost. Once the project is deemed feasible, the sponsor and project team begin development of the Project Charter (DOC). Upon completion and approval of the project charter, the initiation phase is closed.
2. Planning
Once the project charter is approved, the planning phase begins. The project team and relevant stakeholders will work to complete the project plan. Once the project plan is complete and has been approved, this phase is closed.
3. Execution
During this phase, the project team is executing their responsibilities. Project status will be monitored through progress reports and issue logs. Once the intended product or result of the project is complete, this phase is closed.
Change Requests
If any change to the project plan is needed, a Project Change Request form (DOC) is required and the POC will review it to approve or reject the change. If the change is approved, the appropriate documentation (schedule, budget, etc.) will be updated.
4. Close
Once the project is complete, associated contracts will be closed and lessons learned (DOC) documented. Upon closure of contracts and documentation of lessons learned, the project is closed.
Event Lifecycle
In addition to the above project management documents, event management utilizes the following additional forms. The lifecycle of an event (DOC) also differs slightly.
* For the sake of simplicity, project management forms are categorized on this page into four phases (Initiating, Planning, Executing, and Close), with Monitoring/Controlling included in the Executing phase.