Grant Applications

Investigators interested in grant-funded research should contact their grant and contract administrator (GCA) as soon as possible, and no later than 10 business days before the proposal due date. When submitting a new NIH grant or competing renewal, please notify your GCA 6 to 8 weeks in advance of the submission deadline.

Steps to prepare grant applications

  1. Carefully read the request for application (RFA), request for proposal (RFP) or program announcement (PA). Use any sponsor-provided templates as required. See the CCTR Research Toolkit for templates and guides.
  2. Email the protocol or research plan to your designated GCA and the clinical research budget analysts (CRBAs) at least 10 business days before the proposal deadline.
  3. After CRBA review, the GCA will enter the budget into the sponsor format and complete the budget as needed. The GCA will prepare all required application forms; prepare all required forms, including the budget and the OSR-10 form (Contract Initiation Request Form); initiate any outgoing subcontracts and research institute sign-off; and ensure policies are followed.
  4. The final application must be submitted to your GCA at least 5 business days before the sponsor deadline. This will ensure that the CCTR and the Office of Sponsored Research (OSR) has adequate time to review the application and the investigator has time to make any changes or additions requested by the CCTR or OSR.
  5. OSR reviews application forms and OSR-10 form.
  6. Once approved by OSR, the final application is submitted to the sponsor. Confirmation of submission is sent to the principal investigator.


Seattle Children's investigators are often invited by colleagues at other institutions to participate in ongoing or proposed research projects. For these, please contact your GCA to initiate a subcontract application. The final application must be submitted to your GCA 72 hours before the sponsor deadline.

Required subcontract components

  • Letter of intent
  • Updated NIH biosketch
  • Budget
  • Budget justification
  • Scope of work
  • Checklist
  • Resource page

Industry Contracts

An industry agreement defines the contractual relationship between an industry entity and Seattle Children's Research Institute for the performance or financial support of a clinical study.

The Office of Sponsored Research (OSR) is the authorized agent for negotiating industry agreements on behalf of the research institute. Clinical studies conducted under an industry agreement may be either industry-initiated or investigator-initiated and may be negotiated either directly with industry or with a contract research organization (CRO) representing a sponsor.


If an investigator has been approached or would like to participate in an industry-sponsored study, they need to complete an OSR-10-F03 Contract Initiation Request Form (CIRF) as soon as possible. See the CCTR Research Toolkit for checklist and guide.

Just-in-time requests

When a proposal has received a potential fundable score, the sponsor will request just-in-time (JIT) information from the investigator and his/her institution. JIT requests require a quick turnaround time on behalf of the institution. The investigator needs to notify their GCA as soon as they receive a JIT request.